AI Automation

AI Outreach and CRM Automation for a Travel Agency

We built an AI system for Transfers Georgia, a travel agency in Tbilisi. It finds leads, contacts them by email and WhatsApp, follows up, and logs everything in a CRM.

600+

Leads contacted

10%

Reply rate

Meetings booked

Client:

Transfers Georgia

Industry:

Travel & Transfers

Year:

2026

Stack:

n8n, Gemini API, Base44, Email, WhatsApp Business API

THE PROBLEM

The problem

Follow-ups at Transfers Georgia were inconsistent, and important conversations were sometimes missed. Leads and messages were spread across different platforms. Tracking every interaction by hand took time. They needed one place for all leads and a way to keep outreach moving without losing the personal touch.

Important conversations were sometimes missed across channels.

THE SOLUTION

What we built

One connected system around the whole lead pipeline. It imports leads, stores them in a CRM, sends personalized first messages, reads the replies and follows up when nobody answers.

Desktop view

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Mobile view

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HOW IT WORKS

How it works

Lead sourcing

AI and scrapers find leads and write them to the Base44 CRM with status and contact details.

Outreach

Gemini writes personalised emails and WhatsApp messages, using whichever channels each lead has.

Reply analysis

AI reads each reply, flags interested leads and filters out unsubscribes and inactive responses.

Follow-up

If a lead stays silent, the system reviews the earlier messages and sends a follow-up.

Example email reply

Example WhatsApp reply

THE RESULT

What changed

Losing leads between tools?

The same system works for agencies, clinics, real estate teams and any business that sells through conversations.

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